Quote the job. Do the work.
Get paid on time.
GrindLeader is the no-BS CRM for field service pros: quoting, scheduling, invoicing and online payments on one record. The money lands in your bank, not ours. Everything you need. Nothing you don't.
- No card to start
- No contract, ever
- You keep 100% of your payments
Lead the grind.
- $0 to start
- No contract, ever
- Payments land in your bank
- Built for your phone
- A splash of AI
- Cancel anytime
- Pressure washing
- Lawn care
- Window cleaning
- Landscaping
- HVAC
- Plumbing
- Electrical
- Roofing
- Handyman
- Pest control
- Junk removal
Your whole operation, one screen
Open the dashboard and the business is right there: money in this month, jobs on the books, leads waiting, invoices due. Pull up any customer and every job, quote, and invoice sits on one record. Runs the same on the desktop at home and the phone in the truck.
- Revenue, upcoming jobs, and overdue invoices at a glance
- One tap to a new job or quote
- Job, quote, and invoice history on every customer
- Same login on desktop and phone, nothing to sync
Everything you actually do in a day
Stop juggling six apps. GrindLeader puts the customer, the job, the quote and the money on one record, and it works on the phone in your truck.
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The money
Quote, invoice, get paid
The part the others make you leave: money in and books kept, on one record.
- Professional PDF quotes with online approval
- Invoicing + Stripe online payments
- Pricebook with default pricing
- Expense tracking by category
- Revenue & lead-source reporting
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The day
Every customer, every job
The whole operation on one record, and it works on the phone in your truck.
- Full customer profiles & service history
- Drag-and-drop scheduling calendar
- Multiple properties per customer
- Communications log: calls, texts, email
- Custom branded email notifications
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The growth
Win more work
Turn leads into booked jobs, and keep the good customers coming back.
- Lead pipeline with source tracking
- Post-job customer ratings
- Auto-recurring jobs
- Due-for-service alerts
- Online booking widget for your site
Up and running in an afternoon
No onboarding calls. No 40-page setup guide. Log in, add your business, and start booking work.
Add customers & services
Import your existing customers or add them as you go. Build your pricebook with the services you offer and the prices you charge.
Schedule jobs & send quotes
Book jobs on the calendar and send professional PDF quotes in two taps. Customers approve online. It becomes a job automatically.
Get paid online
Mark the job complete, auto-generate the invoice, customer pays from their phone. The money hits your account. That's it.
One flow. Quote to cash, no re-typing. Every step feeds the next on the same record.
What the big platforms won't tell you
The pricey platforms and the "free" apps both have a catch. Here's theirs, and what GrindLeader does instead, line for line.
$119–$199 a month, and an onboarding call before you can send a single quote.
GRIND is $59. Running the same afternoon: no demo, no setup fee, no contract.
Six apps: scheduling, invoices, payments, notes. None of them talk to each other.
One record. Approve a quote and it's a job. Finish the job and it's an invoice.
Quotes that look like a text message, so customers stall, shop around, and the job goes cold.
Pro PDF quotes approved online in one tap. Approval books the job on the spot.
"Free" software that skims 2–3% off every payment you take.
Your own Stripe, at Stripe's rates. We take nothing. You're the merchant, the money's yours.
Trust me when I say, it has more features than I've seen on any other app, and I was able to learn all of them quickly. Being able to use it on both my phone and computer makes everything so much easier. It's made keeping track of customers, jobs, and before-and-after pictures so much more organized, and it shows me my overall profit for the month, so it's easy to see how my business is doing. Overall, one of the best apps I've used for managing projects and keeping my business organized.
Every tool the job needs
The full toolkit, grouped by how you actually work. Just what runs the business, nothing you don't.
Customers & leads
Your whole book of business- Full customer profiles. Contact, plus job, quote, and invoice history, files, and notes on one record.
- Lead capture & tracking. From your booking form, portal, social links, or manual entry, auto-tagged by source.
- Pipeline board. Every relationship from lead to paid on one live status board.
- Custom fields. Track gate codes, HOA contacts, preferred days, whatever you need.
- Due-for-service. PRO Surfaces customers overdue for a visit so you can win them back.
- Tags & referrals. Organize by VIP, commercial, or HOA, and track who referred who.
Quotes, scheduling & routing
Win it and book it- Professional PDF quotes. Itemized, branded, accepted and signed online in a tap.
- Pricebook & templates. Save services and common packages, one click to fill a quote.
- Jobs board & calendar. See work by status or on a weekly calendar.
- Recurring jobs. Weekly to annual schedules that create and book themselves.
- Google Calendar sync. Scheduled jobs show up on the Google Calendar you already live in.
- Route planner. Every stop for the day, one tap to Google Maps turn-by-turn.
- Online booking. PRO Customers pick from your open slots; it lands as a job to confirm.
On the job
Built for the truck- Time tracking. Clock in and out on site; time-on-job rolls up per crew member in the performance report.
- Before & after photos. Snap from your phone, auto-included in the invoice email.
- Checklists. Step-by-step templates so nothing gets missed.
- Materials & job costing. Log materials to see true profit per job.
- Deposits. Collect a Stripe deposit before you start.
- Batch invoicing. Invoice a whole day of finished jobs at once.
Invoicing & getting paid
The part others make you leave- One-click invoices. Auto-filled from the job, branded PDF, photos included.
- Online card payments. Your own Stripe; customers pay from the portal or a link.
- The money's yours. Straight to your bank, no cut taken, you're the merchant.
- Tips & partial payments. Customers can tip; multiple payments per invoice.
- Automatic overdue reminders. Nudges on the schedule you set.
- Customer portal. Magic-link login to pay, see history, request work, and leave a review.
Grow & run it
More work, less admin- Automated emails. Reminders, confirmations, and review requests, all branded and sent for you.
- Automated quote follow-ups. PRO Chase unaccepted quotes on autopilot so none go cold.
- Google review requests. PRO One tap, or automatic after a job.
- Email campaigns. PRO Blast promos or re-engagement to segments of your list.
- Social lead tracking. Trackable links tag every lead by platform.
- Reports & dashboard. Revenue, profit, lead sources, and busiest days. PRO adds revenue by service and top customers.
- Crew management. PRO Assign jobs, a crew "My Jobs" view, crew calendar, and performance reports.
A splash of AI
PRO · Powered by Claude- Instant lead responses. AI replies to a new lead the moment it comes in, so none go cold.
- Quote & pricing suggestions. AI builds quotes faster and recommends what to charge.
- Campaign writing. AI drafts your email campaigns for you.
- Book by talking to it. Your crew can create and schedule jobs just by telling the AI.
See your profit, not just your revenue
Revenue, expenses, and true net profit in one place, with lead sources, busiest days, and tax-ready P&L, jobs, expense, and mileage exports. Know exactly what the business made this month.
Half the price of the big guys
The big platforms charge $119–$199/mo. The cheap ones cut corners where it counts. GrindLeader gives solo operators a real CRM at a price that makes sense.
GRIND runs your business. PRO grows it.
- Full customer management + multiple properties
- Lead pipeline + source tracking
- Scheduling calendar + Google Calendar sync
- Recurring jobs
- Route planner (Google Maps)
- Professional quotes (PDF + online approval)
- Invoicing, Stripe payments + deposits
- Customer portal (magic-link)
- Pricebook, photos, checklists + job costing
- Expenses + revenue & lead-source reports
- Everything in GRIND, plus:
- Add your crew (multiple users)
- Crew management + job assignments
- Crew calendar + crew mobile app (PWA)
- "Crew is on the way" SMS (coming soon)
- Online booking widget for your site
- Review requests + post-job ratings
- Due-for-service win-back alerts
- Email campaigns
- Automated quote follow-ups
- Employee performance + advanced reports
- AI suite: lead replies, quote & pricing help, campaign writing, book by voice
14-day free trial · no contracts · no setup fees · cancel anytime.
I'm not a software company. I'm a pressure-washing guy.
I built this because I was running my own pressure washing business out of a spreadsheet. Missed follow-ups. Lost invoices. Jobs that never got scheduled. Everything I found was too complicated, too expensive, or built for someone running 50 trucks. So I built the one I wanted.
- $0
- Setup fee
- 1
- Place for everything
- Free
- We import your old CRM for you
What's coming next
We ship fast, and the operators paying today help decide what lands next. Here's what's in the pipeline.
Credit card on file
Auto-charge recurring customers after each job.
QuickBooks sync
Two-way sync with QuickBooks Online.
Payroll reporting
Turn crew clock in/out into payroll-ready hours and pay.
Bulk messaging
SMS and email blasts to customer segments.
AI phone answering
After-hours calls become an auto-created lead in your CRM.
Zapier integration
Connect GrindLeader to 5,000+ apps.
Don't see what you need? Tell us. We build what service pros actually ask for, not what a boardroom guesses.
Questions, answered
How much does GrindLeader cost?
GRIND is $59/month for solo operators. PRO is normally $119/month, but right now it's on a promotional rate of $49/month, locked for life. Every plan includes a 14-day free trial with no card required, no setup fee, and no contract. Pay annually and get two months free.
Is there a contract or setup fee?
No. GrindLeader is month-to-month and you can cancel anytime. There's no setup fee and no onboarding call, so you sign up and start booking work the same afternoon. The 14-day free trial doesn't ask for a credit card to begin.
Does GrindLeader take a cut of my payments?
No. Card payments run through your own Stripe account at Stripe's standard rates (about 2.9% + 30¢). GrindLeader adds no markup and takes nothing out of what you charge. You're the merchant of record, and Stripe deposits the money to your bank in about two business days.
Can I import my customers from another CRM or a spreadsheet?
Yes. Export your customer list as a CSV and upload it. The import tool maps your columns and previews everything before saving. Switching from another CRM or a spreadsheet? Send us the file and we'll do the import for you, free. Your data stays yours and exports anytime.
What does GrindLeader do?
It runs the whole flow of a field-service business on one record: leads, customers, quotes, scheduling, jobs, invoicing, and online payments, plus a customer portal, online booking, expenses, and reporting. Approve a quote and it becomes a job. Finish the job and it becomes an invoice. No juggling six apps.
Who is GrindLeader for?
Solo operators and small crews in home and field service: pressure washing, lawn care, cleaning, pest control, handyman, and similar trades. It's built for the owner running the business from a truck, not for a franchise with 50 trucks and an office full of admins.
Will it work on my phone?
Yes. GrindLeader is built mobile-first for working from the truck. Install it to your phone's home screen and it runs like a native app, with the full CRM on both phone and desktop. Quotes, photos, scheduling, and payments all work from your pocket.
How is GrindLeader different from the big field service platforms?
The big field-service platforms run $119–$199 a month, usually with an onboarding call before you can send a quote. GrindLeader is $59 (PRO is $49 right now), no demo required, and you keep 100% of your payments. It's built and run by a working pressure-washing operator, not a corporation.
Do my customers need an app or a password?
No. Each customer gets a private portal they open with a magic link sent to their email. No app to download, no password to remember. From there they can view their job history, pay invoices online, leave a review, and request new work.
Is my data mine?
Yes. Your customers and records belong to you, and you can export them to a CSV anytime, with no lock-in. If you ever leave, you take your data with you. GrindLeader never sells your data or your customers' information.
Lead the grind.
Stop leaving money on the table
Sign up today and have your account up and running the same afternoon.
- 14-day free trial
- No setup fees
- No contracts
- Cancel anytime
Questions? Email [email protected]